If you have questions about recording fees, contact the Clerk of the Circuit Court directly. Parcel ID or Account Number; Assessed and Consideration Values; Who Prepared the Document; Type of Document; Legal descriptions are required on all Deeds and Deeds of Trust; All documents must be properly signed and notarized; Recording Fees. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. * Submit original documents on white unglazed paper that is 8.5 x 11 inches in size. The Clerk is required by statute to permanently preserve and archive the official records of the Court, in addition to probate (estate), real estate, and a vast array of other county records. Cumberland County’s records go back to 1749 when the county was formed. Southampton County (Va.) Unrecorded Deeds, 1759-1839, consist of deeds of bargain and sale, deeds of gift, mortgages, deeds of trust, and deeds of emancipation. * Provide margins that are a minimum of 1-inch on the top, left, and bottom of all pages. In our notes on deeds of manumission we have inserted an "X" in the name of the author if the individual is recorded as using a mark rather than signing his or her name. Nothing on this website should be considered a substitute for the advice of an attorney. We constantly review and update our forms to meet rapidly changing state … The Clerk also serves as the County's Register of Deeds and, as such, is responsible for recording all deeds, deeds of trust, powers of attorney, and real estate liens and releases. In criminal cases, the Clerk makes certain that all proceedings are recorded and memorialized, administers all criminal case records, and coordinates case scheduling and other case-related activities with prosecutors and law enforcement. The Hampshire County Registry of Deeds is proud to offer a free notification tool, which alerts homeowners when a new document is recorded in their name. Southampton County was named for the borough of Southampton in England. We have not generally done that in wills since feebleness and ill health prevented some from writing their names, … Part of Nansemond County was added in 1785. The Clerk’s Office is the official keeper of the records of the court and the locality. Unrecorded Deeds, Grantee,R-W, 1759 - 1839, (includes undated and bland fragments at end of reel and a fragment dated 1755.) Grayson County Land Records. Orange County Recorder of Deeds (Orange, VA - 12.0 miles) Culpeper County Recorder of Deeds (Culpeper, VA - 15.6 miles) Page County Recorder of Deeds (Luray, VA - 22.6 miles) Rappahannock County Recorder of Deeds (Washington, VA - 23.6 miles) Charlottesville County Recorder of Deeds (Charlottesville, VA - 26.7 miles) External Links. Contact. NOTICE. Prior to 1853, when the Commonwealth began recording vital statistics, Virginia marriages … 311 Call Center Non-Emergency Concerns. Under this statute, a later buyer who pays fair value, does not have notice of any earlier conflicting interests, and records first, wins and will have priority over any later recordings. Deed books, 1749-1925; general indexes to deeds, 1749-1910 Family History Library . The Clerk of the Circuit Court is a constitutional officer elected by the voters of Spotsylvania for a term of eight years. If at any time additional information is needed, please do not hesitate to contact the Clerk's Office. Real estate deeds that transfer property in Virginia must be recorded to provide constructive notice of the transfer. Names should be printed or typed beneath signatures. Southampton County Register of Free Negroes 1794-1832. The office was established in colonial times to preserve and make accessible to the public important records, such as deeds, wills, and other documents relating to the ownership of real estate and court records. The Clerk's Office generates revenue for the state and county annually. * The clerk has the authority to reject a document unless each individual's surname only, where it first appears in the writing, is underscored or written entirely in capital letters, (ii) each page of the instrument or writing is numbered, (iii) the Code section under which any exemption from recordation taxes is clearly stated on the face of the writing, (iv) the names of all grantors and grantees are listed as required and if a cover sheet is used, the names of all grantors and grantees on the face of such writing are the same as on the cover sheet, and (v) the first page of the document bears entry showing the name of either the person or entity who drafted the instrument, except that documents prepared outside the Commonwealth of Virginia will be recorded without such entry. Information available on their web site is collected, maintained, and provided solely for the convenience of the public users. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. As such, a great deal of the Albemarle County Clerk’s Office’s time is consumed by the recordation and indexing of deeds and their accompanying documents. North Carolina is to the south. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. On the non-judicial side, the Clerk of the Circuit Court serves as the probate judge in admitting or denying wills to probate. Please use our Circuit Court Deed Calculation to calculate fees. Special Power of Attorney for the Purchase of Property, Special Power of Attorney for the Sale of Property, Certificate and Affidavit of Satisfaction of Deed of Trust, Certificate of Partial Satisfaction of Deed of Trust, General Contractor Memorandum for Mechanics Lien, Subcontractor Memorandum for Mechanics Lien, Sub-subcontractor Memorandum for Mechanics Lien, Conditional Lien Waiver on Partial Payment, Unconditional Lien Waiver on Partial Payment, Unconditional Lien Waiver on Final Payment. The county seat is Courtland (first sited at Flowers' Bridge, later named Jerusalem). Unrecorded deeds were never proved and recorded in deed books. Remote Access to Land Records. Southampton County is a county located on the southern border of the Commonwealth of Virginia. A document should be notarized in accordance with the Virginia Notary Act. County seat: Courtland The Clerk's Office also lends overall judicial support by managing juries, maintaining and disposing of evidence, issuing arrest and other legal documents to be served, investing/distributing monies on the part of litigants or third party beneficiaries, collecting criminal fines and costs, and serving as repository for the Court's records. In conjunction with this responsibility and in accordance with statutory provisions, the Clerk's Office routinely provides statistical data, case-related information and court documents to state, local, and federal agencies as well as to the general public, attorneys, litigants, and the media. * Each deed should name, in the first clause, each grantor and each grantee under whose name the document is to be indexed. The tax ID number can be placed in the upper left corner of the first page. A detailed fee schedule as well as a deed calculator can be found on the Virginia Circuit Court website. Get your Southampton County Real Estate Affidavit form done right the first time with Deeds.com Uniform Conveyancing Blanks. Register number, Age, Name, Colour, By Whom Emancipated, In what court and in what manner, Date of the certificate. Real Estate Records (Deeds) The Clerk of the Circuit Court records, indexes and permanently stores all real estate records for the County of Northampton. Alerts / Closings Latest Information. You are NOT on the Southampton County official website, you are on Deeds.com, a private website that is not affiliated with any government agency. The Clerk performs three major functions: administrator of the court of record; registrar of deeds; and probate official. Its county seat is Courtland. HomeGovernment EntitiesCourt SystemsClerk of the Circuit Court. Deed Book 3 (1760-67), index US Gen Web . Information often referred to as public records resides at several locations in the James City County and City of Williamsburg area. 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